The subscription tracker that knows what renews next, and what it really costs.

SubDesk is a subscription tracker. You log each recurring subscription, link it to a payment card, and SubDesk shows what renews next, how much you spend per month and per year, how each price has changed, and keeps the invoice for every billing period.

Yes. The Free plan tracks up to 10 subscriptions with unlimited cards, price history, payment history and a calendar view, in one workspace, plus up to 3 warranties and insurance policies with their end dates on the same calendar, and emails you before every renewal and end date among them. Plus removes the ceiling on subscriptions, warranties and policies, spreads them over up to 5 workspaces, and adds invoice uploads with 1 GB of storage, monthly and yearly reports exported as CSV or PDF, and cancel-by dates for contracts with a notice period, with a reminder before each deadline. Pro adds client billing, more workspaces and more storage. Both paid plans can also share a workspace with other people; joining one that someone else pays for is free.

Plus is $4 a month or $40 a year, and Pro is $19 a month or $190 a year. A year costs ten months, so paying yearly gets you 2 months free on either plan: $3.33 a month on Plus and $15.83 a month on Pro. You can switch back to Free from your profile at any time.

Yes. A first payment for Plus or Pro made on subdesk.app, monthly or yearly, is refunded in full within 14 days: write to [email protected], no reason needed. Renewals are not refunded, but you can cancel at any time and keep the plan to the end of the period you paid for. A refund never deletes anything: the account goes back to the Free plan and your records stay. The full refund policy is at subdesk.app/refunds.

Plus is the whole tracker for a person or a family: unlimited subscriptions, warranties and policies over up to 5 workspaces, 1 GB of invoices, reports, cancel-by dates and card expiry reminders. Pro is for freelancers: it adds client billing — assigning what you pay to the clients you rebill, in their own currency, with margins and reminders to invoice them — and raises the rest to 10 workspaces and 5 GB of invoices. Both can share a workspace — 5 people on Plus, 10 on Pro, counting you. Pick Plus to track your own subscriptions; pick Pro if you buy subscriptions on someone else’s behalf.

No. Nothing is read from your bank or card accounts and there is no login to share. You type the price and the billing date, and SubDesk does the rest.

Only the card network, a nickname and the last four digits. SubDesk never asks for a full card number, expiry date or CVC.

Log the new price and the date it takes effect. Earlier months keep the old figure, so payment history and totals stay accurate, and every price change is listed with its date.

Yes, on Plus and Pro. Upload a PDF or image of up to 1 MB per billing period, within 1 GB of storage on Plus and 5 GB on Pro. Each invoice is filed under the month it belongs to, with a thumbnail, a download link and the option to delete it.

Yes, on every plan. SubDesk is an MCP server, so you can connect Claude, ChatGPT, Cursor or Claude Code from your profile with one address, choose which workspaces it may see and whether it may add to them, and then ask it to go through your inbox. Receipts become subscriptions with their card and invoice, renewal notices become price changes from the date they take effect, and policy documents become warranty and insurance records; a service that is already tracked is updated rather than added twice. SubDesk never reads your email itself, the assistant can never delete anything, and everything it files appears in your activity log with its name. Free allows 1 connection, Plus 3 and Pro 10.

Yes, on every plan, for everything you track. Each subscription shows a renewal countdown, and SubDesk emails you 7 and 3 days before a renewal, for all subscriptions or only the ones you select, 30 and 7 days before a warranty ends, and 60, 30 and 7 before a policy renews or ends. There is no count of emails on any plan. For contracts that have to be cancelled in advance, Plus and Pro add a separate cancel-by reminder, which goes out before the notice period closes rather than before the charge.

Record the notice period on the subscription and SubDesk works out the cancel-by date — the renewal date minus the notice — shows it on the subscription, on the Subscriptions list and on the calendar as its own day, and emails you 14, 7 and 1 day before it. You can also save the cancellation link or the steps (a phone number, the wording they ask for) next to the date, and they come with every reminder, so acting on it does not mean going to look for them first. Gyms, phone plans and annual SaaS terms are the usual cases; a renewal reminder is too late for all of them. Cancel-by dates are a Plus and Pro feature.

Yes. A warranty or an insurance policy is a coverage record, kept apart from your subscriptions: you log the provider, the reference or policy number, the term dates and, for a policy, the premium and whether it renews automatically. Its end date appears on the calendar and the dashboard, and the amount never counts towards your subscription spend. The Free plan holds 3; Plus and Pro hold as many as you have, across your workspaces. Every plan emails you before one ends or renews.

Yes, on Plus and Pro. Invite people by email into one workspace at a time — so a Family workspace can be shared while Personal stays private — as an editor, who can add, edit and delete subscriptions, coverage and cards, or a viewer, who sees everything and changes nothing. Plus fits 5 people per workspace and Pro 10, counting you. Only the owner pays: whoever you invite can be on the Free plan, the workspace runs on your limits — what anyone adds to it counts towards your totals — and a shared workspace does not count against theirs. Every workspace keeps a short history of who changed what, and removing someone leaves everything they added in place.

Yes. Plus accounts can create up to 5 workspaces and Pro up to 10, such as Personal and Business, each with its own cards, subscriptions and reports. There is no ceiling on what the paid plans hold, so a workspace is a way to keep records apart, not a number to manage.

Yes, on Pro, in a Business workspace, for up to 50 clients per workspace. Add a client with the currency you invoice them in, assign a subscription (or a share of it) to them with what you charge and how often, and SubDesk shows your cost, what you bill and the margin, flags a margin that fell after a price rise or a rate move, lists every period you have paid for but not yet billed, and emails you 30 and 7 days before a yearly service renews (7 before a monthly one) until you mark it billed. A client’s periods export as CSV, and a renewal notice as PDF, for whatever you invoice with; SubDesk does not send invoices or take payments itself.